About the Select Pay page

This page displays a summary of your completed payrolls for the year, as well as any open payroll runs. To open the Select Pay page, select the Pay Period menu button.

Use the buttons on this page to:

  • create new payroll runs (regular, extra, ROE, or year-end),
  • edit open payroll runs, or
  • view data from previously processed payrolls.

Create an ROE run only to produce Record of Employment (ROE) forms. ROE runs produce ROE forms ONLY. An ROE run does not produce any payments or standard reports. You cannot set up new employees or pay out accumulated vacation pay on an ROE run, and an extra run should be used for this purpose.

Employees for whom an ROE is required must have a valid SIN and an address with at least the following components: street, city and province. If there is no SIN or an invalid SIN and if any of the address components mentioned are not set up for that employee, the ROE form will not be created and an error message will display.

ROE runs cannot be processed in conjunction with regular, extra, or year-end runs. You must submit an ROE run before you can continue to work with any open regular and extra runs.

Year-End runs cannot be processed in conjunction with regular, extra, or ROE runs. You must submit an Year-End run before you can continue to work with any open regular, extra, or ROE runs.

Click this button to open the Create Pay Period page on which you can specify the settings for a new regular run. This button does not appear if a regular run or an extra run is already open.

If an extra run is open and there is already an open regular run, Powerpay displays the text Extra Run Open in the Enter/View Payroll Data column. After the extra run has been submitted, the text reverts to Enter.

Click this button to open the Create Pay Period page where you can specify settings for a new extra run. This button does not appear if there is already an open extra run, ROE run, or year-end run.

Click this button to open the Create Pay Period page where you can specify settings for an ROE run. This button does not appear if there is already an open ROE run or extra run.

Click this button to create a year-end run. Powerpay asks you to confirm that you want to open a year-end run. If you select Yes, Powerpay opens the Create Year-End Pay Period page. This button appears only near the end of the year based on your payroll calendar.

Prerequisites

You have an approved payroll calendar.

Video

Access a pay period

Tasks

Next steps

After you create or open a payroll run, you can access pages from the Payroll menu and enter payroll data. You can also open pages from the Process menu.

Field Information

The current pay period section displays in the top left hand side of the page.

The pay period number includes the year and the payroll type (regular or extra). A progress bar indicates the status of the current pay period.

Click the pay period number to open the Edit Pay Period page for that pay period. If that pay period is still open (for example, not processed), you can edit the settings to apply to the payroll. If that pay period has been processed, the View Pay Period page opens in view-only mode and the information is not editable.

Click Enter to access the data entry pages for the pay period.

Click View to access the Audit Trail for the pay period.

A Calendar displays in the top right hand side of the page.

The calendar displays important dates pertaining to the current pay period.

  • Pink – Submit for Processing By date
  • Blue – Pay Period Ending Date
  • Green – Payment Date.

The bottom of the page includes a summary of the completed payrolls. The information is sorted by year. Click View to review data that was entered manually from previously processed payrolls.

(View-only) The pay period numbers for all the year-to-date payrolls (both extra and regular runs) processed, skipped or open.

Click a pay period number to open the Edit PayPeriod page for that pay period. If that pay period is still open (for example, not processed), you can edit the settings to apply to the payroll. If that pay period has been processed, the New Pay page opens in view-only mode and the information is not editable.

(View-only) Displays either Regular or Extra. Regular payroll runs are the payrolls specified in your payroll calendar. Extra payroll runs are additional payrolls used for a variety of reasons, including:

  • to correct entries made on a regular payroll,
  • to add entries missed,
  • to pay bonuses, and
  • to print ROEs between regular payroll runs.

(View-only) Indicates if the pay period was skipped, closed or run.

  • Skipped displays if the pay period is not created, not run, and ‘Skip’ was selected on the Close/Skip Pay Periods page.
  • Closed displays if the pay period is created, not run, and ‘Close’ was selected on the Close/Skip Pay Periods page.
  • The run number displays if the pay period is created and run, or if the pay period is created, run, re-opened and then ‘Close’ was selected on the Close/Skip Pay Periods page or if the pay period is created, run , re-opened and then run again.

(View-only) Displays the last day of the pay period. (The next pay period starts on the following day.)

(View-only) Displays the date for the payroll on which direct deposits will be available in employee accounts and when cheques may be cashed.

  • (View-only) Displays the date that the payroll was submitted to Dayforce. Open payrolls do not display a date.

    • (View-only) Lists the cycle selected on the Edit Pay Period page. This shows you the sequence of cycles to activate specified deductions for employees.

    Displays a link with one of the following labels:

    • View for all processed payroll runs. Click View to display all transactions in that payroll run.
    • Enter for all payroll runs currently open. Click Enter to make entries on an open payroll run. (This allows you to add employee information, make changes to settings, and enter hours and earnings for employees for that payroll).
    • Extra Run Open for a regular run that formerly displayed Enter for which an extra run has since been opened. (After you submit the extra run, this column displays Enter again.)